Avatar for Louise Baltruschat Hollis

By Louise Baltruschat Hollis

Photos by Matt Moore Photography

Trying to remember every single little wedding decor item is no easy feat. It’s stressful and overwhelming at times when there are so many details to think about for your wedding, right?

I totally get it, which is why I’ve compiled this ultimate wedding decor checklist. To help you to stay organised and feel less stressed. Plus I have a free downloadable PDF ready and waiting for you. Yes!

Wedding Decor Checklist Frame Of Love

Photo: Frame Of Love via Natural Wedding Ideas


Wedding Decor Checklist For Every Little Detail

Now, it goes without saying, that not every single thing on this list is going to be necessary or relevant for your wedding. But, it’s so comprehensive that all the little touches you could ever think of will be included.

Don’t feel pressured in any way to have any of these elements, but use them as a guide to help you with your planning logistics.

πŸ“ŒTop tip – if wedding details are stressing you. Focus on experience over stuff and ditch what doesn’t serve your wedding!

Wedding Stationery (Paper or Digital)

The paper or digital elements of your day makes up a large part of your wedding styling.

You can either go for a professional wedding stationery designer, purchase templates or of course, create your own stationery designs!

Wedding Decor Checklist Charly Mae PhotographyPhoto: Charly Mae Photography via Sustainable Woodland Wedding Ideas


Below you will find a comprehensive guide to all the stationery you could ever need:

  • Engagement Announcements
  • Engagement Party Invites
  • Save The Dates
  • Hen Do/Stag Do Invitations
  • Hen/Stag Thank Yous
  • Day Guests Wedding Invitations
  • Evening Guests Wedding Invitations
  • Extras For Invites - RSVP/Info/Map/Envelope/Stamp
  • Wax Seal Kit
  • Ceremony Service Booklets
  • Vow Books
  • Reserved Seat Labels
  • Decor/Favours Labels/Tags
  • Table Plan/Escort Cards
  • Table Name/Number Cards
  • Place Name Cards
  • Menu Cards
  • Thank You Cards


Wedding Signs

Think of your wedding signs essentially as easy go-to guides or instructions for your guests. Or to create a vibe or atmosphere with quotes or suggestions.

Keep signs clear and easy to read, but make them pretty with stylish calligraphy, quirky materials and pretty embellishments.

Wooden Pallet Table Plan Seating Chart Greenery Elford Hall Garden Wedding WyldbeePhoto: Wyldbee Photography via Elford Hall Garden Wedding


Check out these different wedding sign ideas:

  • Direction To Venue(s) Sign
  • Welcome Sign
  • Order Of The Day Sign
  • Ceremony Seating Sign
  • Wedding Party Signs
  • Unplugged Ceremony Sign
  • Love Quote Sign
  • Reception Seating Sign/Seating Chart
  • Top Table Backdrop Sign
  • Menu Sign
  • Drinks Sign
  • Cake/Desserts/Cheese Board Sign
  • Gifts/Cards Sign
  • Guest Book Sign
  • Confetti Table Sign
  • Lost Loved Ones Sign
  • Glitter Bar Sign
  • Favours Sign
  • Hashtag Sign
  • Couple Chair Signs
  • Photo Booth Sign
  • Blanket Sign
  • Parking Sign
  • Flip Flops Sign
  • Sparklers Sign
  • Firepit/Smores Sign
  • Dancing Sign
  • Toilets Sign
  • Thank You Sign
  • Neon Decor Sign
  • Personalised Top Table Sign
  • Direction Signpost (Around The Venue)
  • Giant Letters


Flowers Decor (Real, Dried or Artificial)

When it comes to wedding flowers, they really add so much to a wedding day look. Flowers can really enhance your colour scheme, season or wedding day scent.

Wedding Decor Checklist-Hayley Baxter PhotographyPhoto: Hayley Baxter Photography via Sperry Tent Wedding


Whether you choose fresh flowers, dried blooms or artificial florals, here are some flower ideas for your checklist:

  • Bouquet
  • Bridesmaid Bouquet
  • Flower Girl Bouquet/Wand/Basket
  • Flower Crown(s)
  • Buttonholes
  • Corsages
  • Flower Arch/Installation
  • Flower Cloud/Suspended Flowers
  • Pew End/Aisle Chair Flowers
  • Pedestal Arrangements
  • Windowsill Flowers
  • Centrepiece Flowers
  • Table Garlands
  • Floral Cake Topper
  • Flowers For Other Tables (Guestbook/Cake/Gifts)
  • Tossing Bouquet
  • Bouquet Decor (Ribbons/Garlands/Brooch/Photo)
  • Place Setting Flowers
  • Pot Plants/Dried Flowers


Morning Prep Details

Don’t forget your wedding day morning! Especially if you are looking to treat your bridesmates/groomsmates, close family and wedding party members.

If you are going to really style out your wedding morning, be sure to ask your wedding photographer and wedding filmmaker along to capture all the pretty.

Wedding Decor Checklist Mary W Thomas PhotographyPhoto: Mary W-Thomas Photography via Caerhyn Wedding


Don’t miss these decor suggestions for your prep:

  • PJs
  • Robes
  • Socks
  • Slippers
  • Jewellery
  • Bridesmaid Gifts/Groomsmen Gifts
  • Hair Accessories
  • Shoes
  • Beauty/Make-Up/Grooming Essentials
  • Candle
  • Wedding Perfume
  • Toasting Glasses
  • Bag(s)
  • Dress/Suit Hangers
  • Jackets/Coverups
  • Tshirts
  • Hats
  • Garter
  • Emergency Kit
  • Something Old/New/Borrowed/Blue/Sixpence
  • Sunglasses


Ceremony Decor

The star of the show, of course, is your wedding ceremony. The words matter, especially your wedding vows and wedding readings. But of course, the music and your song choices do too.

Wedding Decor Checklist Kim Williams WeddingsPhoto: Kim Williams Weddings via Bright Barn Wedding


However, don’t forget about creating atmosphere and aesthetic visuals, as well as more practical decor items:

  • Aisle Runner
  • Rugs
  • Lighting/Candles
  • Confetti (Baskets/Cones/Bags)
  • Tissues/Handkercheifs
  • Fans
  • Ceremony Backdrop
  • Blankets
  • Ring Box
  • Ring Pillow
  • Umbrellas
  • Parasols
  • Confetti Alternatives (Bubbles, Pom Poms, Flags)
  • Rings!
  • Chair Decor (Covers/Sashes/Ribbons/Macrame)
  • Wedding Day Scent (Candles/Insense/Infusers)
  • Water/Refreshments


Reception Decor

The wedding reception usually takes up the most amount of time on your wedding day, which means the bulk of your decor will be used then. Plus, it’s a chance to entertain and delight your guests.

Wedding Decor Checklist Rachel Kenyon PhotographyPhoto: Rachel Kenyon via Bashall Barn Wedding


But be sure to consider the logistic and essential decor touches too:

  • Tables (Guests/Activities/Decor)
  • Chairs
  • Chairs for Couples
  • Chair Decor
  • Seating/Chill Out Area
  • Bathroom Basket
  • Fire Pit
  • Guest Book & Pen
  • Card Box
  • Gift Table
  • Photo Wall
  • Outdoor Games (Fete/Garden/Bouncy Castle/Fairground/Kids)
  • Lost Loved One's Memory Table
  • Lighting (Festoon/Fairy/Neon/Letters)
  • Suspended Decor (Bunting/Garlands/Balloons/Pom Poms/Lanterns)
  • Photo Booth Area (Props/Camera/Backdrop)
  • Children's Area
  • Cake
  • Cake Topper
  • Cake Table Decor
  • Cake Stand & Knife
  • Dessert Table
  • Drinks Station
  • Sweetie Bar (Sweets/Containers/Scoops/Bags)
  • Wedding Favour Table
  • Glitter Bar
  • Sparklers
  • Smoke Flares
  • Flip Flops For Guests
  • Top Table Backdrop (Macrame/Ribbons/Balloons/Banner)
  • Mints
  • Matches
  • Covid-Friendly (Sanitiser/Face Masks)
  • Bicycle Decor
  • Wooden Ladder Decor
  • Wooden Crates Decor
  • Wedding Gifts
  • DJ/Band Stage Decor
  • Dance Floor
  • Fireworks
  • Glow Sticks


Table Decor

So you have your reception room looking totally beautiful, but what do you need on your tables aside from your wedding centrepiece flowers? Plus how can you make them look oh so gorgeous?

Wedding Decor Checklist Camilla AndreaPhoto: Camilla Andrea Photography via Modern Pink Wedding


Discover exactly what you may need below:

  • Table Cloths
  • Table Runners
  • Glasses & Jugs
  • Place Mats
  • Drinks
  • Cutlery
  • Plates
  • Grazing Board/Sharing Platters
  • Charger Plates
  • Table Games/Quizzes
  • Centrepiece Stand (Log Slice/Mirror/Tray/Wire)
  • Candles/Lighting
  • Children's Activities/Colouring Pages
  • Napkins
  • Cameras
  • Vessel For Flowers (Vase/Bottles/Urns/Jars)
  • Table Confetti
  • Fruit/Vegetables
  • Ornaments
  • Centrepiece (non-floral)
  • Favours on Place Settings


So there we have it, your complete wedding decor list to ensure you don’t forget a single thing!

Plus you can download and print or save the checklist below as an extra bonus. Happy planning.


Wedding Decor List Download

Wedding Decor Checklist PDF Download

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