Free Wedding Planning Spreadsheets & Tools

Congratulations! You are about to embark on your wedding planning journey and we here at Whimsical Wonderland Weddings want to give you a helping hand and all for FREE. Yes that’s right, absolutely nadda.

If you haven’t heard of us before, we are a leading UK wedding blog and wedding planning resource for couples in the UK and worldwide. We launched 9 years ago now and are on a mission to assist the loveliest, happiest and most loved up engaged folk get wed. We feature real wedding stories each and every single day, have heaps of advice and wedding ideas articles and even have a superb wedding directory filled with amazing suppliers. It’s a one stop, fun filled shop for wedding pretty and authentic love.

Below you will find our very popular (think thousands of downloads by couples) wedding planning tools, which we created to assist and help keep you guys organised. Simply download, save, print, doodle, share and quite frankly enjoy, as you gather ideas and work out exactly what you want from your wedding. You’re welcome…


 Free Wedding Planning Spreadsheets & Tools

Image by Alexa Loy Photography


The Budget


This one is the biggie. Always start with your budget guys. Why? Because it’s the perfect starting point for your day. You can work out every tiny little cost, prioritise and then set out to find the perfect suppliers and elements to your day, without blowing your savings or having any regrets.

Wedding Budget Planner Checklist PDF

Wedding Budget Planner Checklist EXCEL


How and When


So just how do you go about planning a wedding and when on earth to do everything by? This guide will give you an idea of what to do and when. Of course, it’s flexible depending on the length of your engagement BUT it should ensure you don’t forget a single element of your plans and you don’t miss out on any crucial deadlines.

Wedding Planning Timeline Checklist PDF

Wedding Planning Timeline Checklist DOC


Your Guest List


Once you’ve allocated your budget accordingly, it’s a great idea to work out who to invite, before scouting potential venues. This spreadsheet will also ensure that of your guest info; RSVPs to meal choices and special requests are all in once place.

Guest List Spreadsheet EXCEL


Finding a Venue


Arguably the first port of call when it comes to wedding planning is booking your venue. It will secure your date, numbers and of course base for all of your suppliers to work from. Our check-lists will help you choose your venue and it’s perfect for taking along on your visits to ensure you ask those all important questions.

Wedding Venue Checklist PDF

Wedding Venue Checklist DOC


The Perfect Photography


We know that finding your wedding photographer is oh so important. Memories are all you have left post wedding day after all, so you want them to be the most beautiful memories you can look back on and treasure forever. We’ve given you a helping hand by putting together this resource to help you ask the right questions and compare the photographers you have found and met up with.

Wedding Photographer Checklist EXCEL

Wedding Photographer Checklist PDF



Wedding Seating Chart Planner


It can be pretty tricky, trust us we know, to get your guests seated at the right tables. Avoid the headache of arranging your seating plan with this handy planner chart. The great thing is you can keep on changing it, right up until the last minute.

Wedding Table Planner Seating Chart EXCEL


So there we have it. Our completely free wedding planning downloads and tools just for you. We hope you find them useful and we look forward to seeing you again. Don’t forget to follow us on our social channels to keep up to date with all the latest too xo Lou